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Specifying XPS Output Via Microsoft Word

Microsoft's XML Paper Specification (XPS) is a document format with a markup language that is a subset of XAML for Windows Presentation Foundation. XPS is an alternative to Adobe's Portable Document Format (PDF).

You can generate XPS output from your project directly (as long as you have Microsoft .NET Framework 3.0 installed on your computer, which is a free download from microsoft.com).

Alternatively, you can generate XPS output while simultaneously building Word 2007 output (by installing a free add-in download from Microsoft).

This topic describes how to use the second option, sending output to XPS via Microsoft Word. If you want to send output to XPS directly, simply install Microsoft .NET Framework 3.0 and build an XPS target.

Requirements

In order to send output to XPS via Microsoft Word, you need to have the following setup:

• You must have Microsoft Word 2007 installed. Previous versions of Word do not support this functionality.

• You must download and install the following free add-ins from Microsoft:

  • To View and Generate XPS Go to http://www.microsoft.com/whdc/xps/viewxps.mspx

    Note: This first add-in is not necessary for Microsoft Vista users.

  • To Save as XPS Go to http://www.microsoft.com/downloads/details.aspx?familyid=4D951911-3E7E-4AE6-B059-A2E79ED87041&displaylang=en

How to specify XPS output for Microsoft Word

1. Open the appropriate Word target.
2. In the Target Editor, do one of the following:

   Use the Output File field on the Basic tab:

   1. Select the Basic tab.
   2. In the Output File field, enter the name that you want to use for the main output file and add the .xps extension at the end of it. For example, if you want your main output file to be called "MyNewManual," you would enter the following in this field: MyNewManual.xps

   OR

   Use the check box on the Printed Output tab:

   1. Select the Printed Output tab.
   2. Click the check box next to Generate XPS for MS Word Ouput.

   Note: If you use this second check box option, it will overrule any file extension specified for the output file name on the Basic tab.

3. Press CTRL+S or click to save your work.

WHAT'S NEXT?

After you perform this task and complete the other tasks in preparation for printed output, you are ready to build the print target.

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